Purchase Order

Whether you’re creating a purchase order or need to convert one to an invoice, Zeldesk makes the process simple and easy. With our purchase order software, you can quickly create new orders, send them to suppliers via email and have stock quantities adjusted as new items arrives.

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Purchase order process simplified

The Zeldesks purchase order management module allows users to easily find what they require. Purchase requisitions are automatically created with the appropriate account codes by default. With the cloud purchase order system, purchase requisitions are automatically routed to the appropriate approvers, and then converted to purchase orders as needed. Our software eliminates manual processing, faxing and data entry.

Automatic Creation of Purchase Orders

Zeldesk automatically generates purchase orders based on inventory level and replenishment algorithms. Orders are placed with the supplier who best meets the price and delivery time requirements you specify.

Purchase Order Approval

Create different approval rules based on order type, vendor information, order amount, and other order-specific information. When your approvals are faster, suppliers can be paid faster or orders are raised more easily. Whether it's pre-expenditure approvals, such as a purchase requisition or an actual vendor invoice, you can easily route a document to the right people and you can quickly create multi-step approvals with many conditions to help you achieve the desired results. You can easily create your approval process so that suppliers receive a copy of the purchase order once the approval is validated.

Partial and Consolidated Receipts

Orders can be partially completed or consolidated from multiple purchase orders in one receipt. Zeldesk automatically creates vouchers for accounts payable when goods are received for full, partial or consolidated orders. Multiple receipts can be grouped into one voucher and multiple invoices can be entered for a single receipt.

You can create your own purchase order template to exactly match your requirements. Your supplier can receive a precise PDF file containing all the information you choose with your own logo at the top.

Zeldesk automatically creates, saves and emails recurring invoices for you – it takes the work out of remembering to invoice regular customer

Zeldesk helps to analyse, forecast and efficiently plan your orders. Get accurate statistics on your supplier’s performance through flexible reporting: delivery delays, quantities purchased, etc. It has a comprehensive set of inquiry screens and auditing reports with drill down function to view previous transactions. This helps in forecasting, avoids unanticipated expenses and controls the spending. Analyse and manage your purchasing experience smartly.

You can now automate Purchase Orders based on low Stock Level Alerts and relax without worrying about Out of Stock orders

  • Saves time: With Zeldesks purchase order module, you’ll save even more time since extensive automation streamlines PO creation and order placement process. You’ll also save time at the time of order arrival, since all you have to do is to check the invoice against the purchase order to make sure the order is correct.
  • Control Spending: Zeldesk allows you to control who is authorized to make purchases. This feature prevents unauthorized persons from placing unauthorized orders.
  • Enhance inventory management: Purchase order supports you in monitoring and managing your inventory efficiently. It tells you which products are needed for purchasing and review new invoices for accurate and balance inventory.
  • Empower strategic planning: Detailed purchasing records helps you derive with a strategic plan. It identifies product trends, market cycles and company expenditures which serves as key factors in developing significant insights for company performance improvement.

Frequently Asked Questions

Zeldesk automatically generates purchase orders based on inventory level and replenishment algorithms. Orders are placed with the supplier who best meets the price and delivery time requirements you specify.

Yes, you can create orders, send them to suppliers via email and have stock quantities adjusted as new items arrive.

Yes, Zeldesk Automatically converts purchase order to invoices by using the import functionality in zeldesk

You can create different approval rules for different users and you can decide the various permissions to be provided for each user. And the valid users who holds permission to approve purchase order can approve it.

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