Purchase order

Whether you’re creating a purchase order or need to convert one to an invoice, Zeldesk makes the process simple and easy. With our purchase order software, you can quickly create new orders, send them to suppliers via email and have stock quantities adjusted as new items arrives.

Purchase order process simplified

The Zeldesks purchase order management module allows users to easily find what they require. Purchase requisitions are automatically created with the appropriate account codes by default. With the cloud purchase order system, purchase requisitions are automatically routed to the appropriate approvers, and then converted to purchase orders as needed. Our software eliminates manual processing, faxing and data entry.

Automatic Creation of Purchase Orders

Zeldesk automatically generates purchase orders based on inventory level and replenishment algorithms. Orders are placed with the supplier who best meets the price and delivery time requirements you specify.

Purchase Order Approval

Create different approval rules based on order type, vendor information, order amount, and other order-specific information. When your approvals are faster, suppliers can be paid faster or orders are raised more easily. Whether it's pre-expenditure approvals, such as a purchase requisition or an actual vendor invoice, you can easily route a document to the right people and you can quickly create multi-step approvals with many conditions to help you achieve the desired results. You can easily create your approval process so that suppliers receive a copy of the purchase order once the approval is validated.

Partial and Consolidated Receipts

Orders can be partially completed or consolidated from multiple purchase orders in one receipt. Zeldesk automatically creates vouchers for accounts payable when goods are received for full, partial or consolidated orders. Multiple receipts can be grouped into one voucher and multiple invoices can be entered for a single receipt.

KEY BENEFITS

  • Saves time: With Zeldesks purchase order module, you’ll save even more time since extensive automation streamlines PO creation and order placement process. You’ll also save time at the time of order arrival, since all you have to do is to check the invoice against the purchase order to make sure the order is correct.
  • Improve Inventory Management: Purchase orders help you keep track of what products should be coming in and check new invoices for accuracy, so you know exactly what’s happening with your incoming inventory.
  • Control Spending: Zeldesk allows you to control who is authorized to make purchases. This feature prevents unauthorized persons from placing unauthorized orders.
  • Enable Planning: n Careful purchasing records help you anticipate and plan for the future. They provide key insight into company performance that you need to examine product trends, market cycles, and company spending

Raise Purchase Orders with your own logos

You can create your own purchase order template to exactly match your requirements. Your supplier can receive a precise PDF file containing all the information you choose with your own logo at the top.

Configure repeating invoices

Zeldesk automatically creates, saves and emails recurring invoices for you – it takes the work out of remembering to invoice regular customer

Get statistics on your purchases

Zeldesk helps to analyse, forecast and efficiently plan your orders. Get accurate statistics on your supplier’s performance through flexible reporting: delivery delays, quantities purchased, etc. Analyze and manage your purchasing experience through a complete set of inquiry screens and auditing reports with drill down to the original transactions.

Get low stock level alerts for your Inventory

You can now automate Purchase Orders based on low Stock Level Alerts and relax without worrying about Out of Stock orders

Frequently Asked Questions

Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in

Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in

Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in

Lorem Ipsum is simply dummy text of the printing and typesetting industry. Lorem Ipsum has been the industry's standard dummy text ever since the 1500s, when an unknown printer took a galley of type and scrambled it to make a type specimen book. It has survived not only five centuries, but also the leap into electronic typesetting, remaining essentially unchanged. It was popularised in

Get started with Zeldesk today

Signup today and get 1 month free trial.

Become a Zeldesk partner
Grow Your accounting practice with Zeldesk

Learn More

Simple pricing
Just 7 GBP per month per active employee.

See pricing